You might find the following frequently asked questions helpful.
We’re committed to making a genuine difference to the lives of people living in rural communities. Projects suitable for funding and published on our website will meet the following criteria:
This year we have a total of £70,000 to give away to rural community projects. This will be offered across three levels of funding to suit projects of different sizes. There are 10 x £5,000 grants, 6 x £2,500 grants and 5 x £1,000 grants available to off-grid community projects.
Please remember that the funding you apply for must equate to 50% or more of the total project cost.
You’ll need to complete and meet our eligibility criteria before you can apply for funding. This will be available when we’re open for applications. The online application form is easy to complete and provides useful information along the way about what you should include in your application.
Some parts of your application will be visible to the public and other parts will only be viewed by Calor and the judges. The online application form clearly indicates with a "(p)" the answers visible to the public.
You must complete all questions and upload at least one photograph of your project before you submit your application. Calor will have 72 hours to review your application for approval, after which it will be made visible on the website ready for public voting.
This year project applicants also have the option to raise additional funds through Crowdfunder – with an element of match funding too!
More information about how you can do this is in the step by step instructions on the About the fund page.
Once your project application has been approved by Calor, and we reach the public voting stage, you’re encouraged to rally as many votes from your supporters as you can, as within each category, the projects with the most votes will go through to the finals.
Once your project application has been approved by Calor, and we reach the public voting stage, you’ll actively need to rally as many votes from your supporters as you can as the projects with the most votes in each category will go through to the judging stage.
This year there will be 42 finalists at the judging stage; 10 finalists for the £1,000 category, 12 finalists for the £2,500 category and, 20 finalists for the £5,000 category.
Public voting will start on 2nd May and will close on 17th June 2019.
Anyone who lives in the UK and registers on the Calor Rural Community Fund website can vote for projects during the voting phase of the competition, and you don’t have to have submitted a project to vote. Please read our terms and conditions for full details.Register to vote
Once you have verified your Calor Rural Community Fund account, all you’ll need to do is login and click on the ‘Vote’ button on the project/s you want to support. You’ll have 10 votes to use.
You’ll have 10 votes to use. You can use all your votes against one project or you can spread them across a number of projects.
Once a vote is used, you can’t take it back.
You can vote at any time during the voting phase, 2nd May until 17th June 2019.
Yes! You’ll just need to register and verify your Calor Rural Community Fund account.
Calor can disqualify any votes they consider to be fraudulent or contrary to the terms and conditions. Proxy voting isn’t allowed and any proxy votes will be disqualified at Calor’s discretion.
Yes. You can delete your profile at any time by contacting us at firstname.lastname@example.org. Please be aware that any projects you have submitted may also be deleted.
Please email us with any specific questions at email@example.com.
Once voting has closed, the entries with the most votes within each funding category will be made finalists, and subject to due diligence checks, these entries will then proceed to judging.
Entries that make it through to the finals will be judged by a panel of impartial judges. They will judge the entries on the following criteria:
The impact of the project and how it will affect the local community.
The number of people in the community it is anticipated that the project will affect.
Sustainability of the project.
The judges' results will be announced on 18th July.
Finalist entries will be reviewed and scored by our panel of judges, to decide which entries are awarded the funding.
Our judging panel will include a variety of impartial judges. These could be employees, partners and anyone else who’s supported the Calor Rural Community Fund campaign. In the past we have seen representatives from Business in the Community, Rural Services Network and Mind.
Judges will consider the potential impact of the project on the local community:
Judges will look at how long the project lasts and benefits the community for, and how sustainable it is once launched:
Judges will review the entry itself and how well it explains the project:
Judges will consider how original the project is:
Each judge will score the entries based on the criteria detailed above and the weighting of the criteria will then be applied to create an overall score. These scores will be aggregated and averaged across the judging panel to get the final score for each entry.
Winners will be announced on 18th July.
Over the past two years we’ve been able to award 30 rural community projects with funding. Find out what they’ve been up to by visiting our Winners Stories page.
Here at Calor, we would like to give a little something back, by offering rural off-grid communities the chance to gain funding through the Calor Rural Community Fund (the “Fund”), for projects that will improve life within the local community. In 2019 projects with a value of up to £10,000 will be eligible to apply for a funding grant between £1,000 and £5,000 to support their chosen project. Projects supported by the Fund may include for example adult learning classes, new furniture for the village hall, or providing new equipment for youth clubs and other similar groups. Applications for funding are divided into three categories: £1,000, £2,500 and £5,000 and winners from each category are carefully selected following a three stage process: (1) organisations must first submit a proposal application and which will be screened by Calor to check that it has met the eligibility criteria, (2) the general public will vote for the application that they would like to see win a grant. Applications with the highest number of votes from each grant category at the end of the voting period will be deemed as finalists, and (3) the winners from each grant category will selected by an independent panel of judges with the highest score based on a number of criteria.
The promoter of the Fund is Calor Gas Limited (the “Promoter”), registered in England and Wales under company number 303703, with its registered office at Athena House, Athena Drive, Tachbrook Park, Warwick, Warwickshire, CV34 6RL.
Applications to receive a grant for a project will start on 5th March 2019. The closing date for entries will be 29th April 2019. Entrants must register their details via the Promoter’s website at www.calor.co.uk/communityfund (the “Website”).
4.1 Funds are available for projects benefitting communities in rural England, Scotland and Wales in an off-grid location. For the purposes of this clause, ‘off-grid location’ shall mean any location that is not connected to a mains or natural gas grid and uses an alternative energy source including, but not limited to, liquefied petroleum gas, oil, electric, bio-mass or solid fuel.4.2 Individuals over the age of 18 years are invited to make an application on behalf of an organisation which:
In addition to the requirements in clause 4.2 above, applicants must make their submission for funding in English and the project nominated for funding must:
All submitted applications shall be subject to approval by the Promoter at its sole discretion and grants for funding will be made as set out in clause 5.
There will be three funding grant categories which are £5,000, £2,500 and £1,000. Ten projects shall be chosen from the £5,000 category, six projects from the £2,500 category and five projects from the £1,000 category.
Each application must indicate on the application form which level of funding grant that it is seeking. Following submission of the application form, applications cannot be amended.
The sums granted are fixed and the Promoter shall not be liable for any further funding if the project exceeds the amount that has been granted.
There is no alternative grant and each of the grants given are non-transferrable. The winning organisations are responsible for all applicable taxes and any expenditure in excess of the sum granted.
Once entries have been approved by the Promoter in accordance the eligibility criteria, details of the organisation and its application for funding will be published on the Website. Voting will begin on 2nd May 2019 and will end on on 17th June 2019 (the “Voting Period”). To be eligible to vote, users must first register on the Website and be subject to the Promoter’s user voting rules (“User Rules”) set out on the Website.
Each user who has registered to vote on the Website (the “User”), shall have 10 votes which can be used during the Voting Period. Each User may vote for the same application more than once but no User may register for voting more than once.
The Promoter reserves the right to remove any votes it suspects of being fraudulent.
7.1 The announcement of the finalists will be listed on the Website on 1st July 2019. Entries which do not appear on the list of finalists, will be deemed unsuccessful and will not progress any further.
7.2 For the £1,000 grant category, 10 entries which receive the highest number of votes during the Voting Period, shall be deemed the finalists.
7.3 For the £2,500 grant category, 12 entries which have received the highest number of votes at the end of the Voting Period, shall be deemed the finalists.
7.4 For the £5,000 grant category, 20 entries which have received the highest number of votes at the end of the Voting Period, shall be deemed the finalists.
7.5 The Promoter will contact each finalist by email and requires the finalist to complete a due diligence form, and it is the responsibility of the person who submitted the application to ensure that the form is completed. It is a condition that each entrant must complete in full the due diligence form as provided by the Promoter in order to be considered for a grant. The form must be returned to the Promoter no later than 12:00pm on 27th June 2019. If any finalist returns the form after this date, their place shall be forfeited.
Judging will begin on 11th July 2019 and each grant shall be judged by a panel of representatives who are independent of the Promoter. The judges will score each application out of 5 based on each of the following criteria set out below:
Judges will consider the potential impact of the project on the local community:
Judges will look at how long the project will last and how long it will benefit the community for. They will also consider how sustainable the project will be once it is launched:
Judges will review the entry itself and how well it explained the project:
Judges will consider how original the project is compared to the other projects submitted for funding.
The scores from each of the criteria above shall be added together to create an overall score for each of the entries. The entries with the highest overall scores shall be made the winner.
Choice of winners is entirely at the discretion of the Promoter and the Promoter’s decision shall be final.
The winners shall be notified on 18th July 2019 of their grants and will be contacted using the details recorded on the application form.
If, following notification, the Promoter receives no response from the winner within 14 days, the Promoter shall withdraw that particular application and instead grant it to the next highest overall scoring application.
10.1 Organisations agree that the Promoter may publicise details of the organisation and its project in relation to the Fund.
Notwithstanding clause 10.1 above, the organisation shall nominate an individual to act on its behalf in relation to publicising the award and details of the project which the grant is being provided, and to provide details of the nominated individual to the Promoter. The organisation warrants and represents that the nominated individual has given consent to the use of their information on the Promoter’s website and any other promotional material in connection with the Fund.Permission to use photography:
Wherever a person or people is/are featured we need permission to use the photographs in marketing and publicity materials. You will need to have permission to submit any imagery to us and have also obtained consent from anyone who appears in the photographs. Parental consent must also be given if the image is of a person under 13 years of age.
The Promotor has an agreement with Crowdfunder Ltd (“Crowdfunder”) for the Fund in 2019 to provide organisations projects an option to set up a Crowdfunding account. This is optional and it not a requirement for applications to be considered. On submission of an application we will send the applicant details of how to create a Crowdfunder account. There is no requirement to hold or open a Crowdfunder account. Crowdfunder fundraising activities are completely separate to any application to the Fund and will have no impact on applications, shortlisting, promotion, voting, awards made or otherwise.
If an applicant chooses to setup a Crowdfunder account they will be directed to set up a profile and fundraising page directly on the Crowdfunder website. We will not pass applicant details directly to Crowdfunder.
Crowdfunder is separate and entirely independent to the Promoter and the applicant must agree to be bound by the Crowdfunder terms and conditions.
For holders of eligible Crowdfunder accounts the Promoter is providing an overall match funding pot of £2,000. The Promoter will give an additional £100 for the first 20 projects to raise £200 from at least 20 individual supporters through an eligible Crowdfunder account.
Use of the Crowdfunder platform will be governed by the Crowdfunder terms and conditions and the Promotor shall have no liability in connection with the use of the Crowdfunder platform.
The Promoter does not accept liability for any costs, expenses, losses, damages, liabilities, injury or disappointment (except for the grant specifically provided for by the Fund) including, any loss of profit, business, revenue or any other anticipated savings whether special, indirect, direct or consequential suffered by the organisation in connection with this Fund.
Nothing in these terms and conditions will limit the Promoter’s liability for death or personal injury caused by its negligence or for fraud.
The Promoter reserves the right to amend these terms and conditions at any time without notice if, in the Promoter’s opinion, events or circumstances occur outside of its control. No correspondence will be entered into.
These terms and conditions of this promotion shall be governed by and construed in accordance with English law and any disputes shall be subject to the exclusive jurisdiction of the English Courts.
The grant awarded by the Promoter must not be used for anything other than the purpose stated in the organisation’s application.
The Promoter reserves the right to demand repayment of any sums awarded if any sum is used for a purpose other than the purpose stated in the application.
By registering your information on Calor Gas Limited’s (the “Promoter”) Rural Community Fund website and to participate in the voting process for projects eligible for a grant under the Calor Rural Community Fund terms and conditions, you (the “Registered Voter”) agree to be bound by the following rules:
The Promoter is the data controller for personal data processed for the purpose of the Fund and is subject to the General Data Protection Regulation (the ‘GDPR’) and the Data Protection Act 2018.
The Promoter is committed to being transparent about how it collects and uses personal data.
The Promoter will use personal information collected as part of the Calor Rural Community Fund (“the Fund”). Information will be collected when users open a Calor Rural Community Fund account; to register for notifications, to make an application or vote.
The Promoter will use personal data for the following purposes:
Personal data will not be used for other purposes outside of the Fund unless a user has asked to receive Calor news and offers. Where a user has opted in personal details will be used to provide communications about Calor news & offers and users can opt out at any time by logging into their account and editing their details.
The Promoter will only share data with third parties where is has a legal basis for doing so and if necessary to administer the voting or application process.
The Promoter has a legitimate interest in processing this information: to ensure that we can consider applications and appropriately administer the Fund.
The Promoter has considered the impact of our processing on users and we are satisfied that we have taken sufficient steps to protect personal information, any impact of processing is minor and is necessary to process applications, votes and make grant awards.
Personal data will be kept securely and it will be retained and permanently destroyed in accordance with Calor’s privacy statement.Under the Data Protection Laws, users have the following rights:
If you wish to withdraw your application, please email firstname.lastname@example.org
If a user wishes to exercise any of their rights, or if they have any questions, comments or concerns about how the Promoter uses or handles personal data they can contact Calor’s Privacy Officer using the following contact detail:
By Telephone on: 0345 8508796
By Post to: Data Privacy Officer
Calor Gas Ltd, Athena house, Athena Drive, Tachbrook Park, Warwick, CV34 6RL
If a user is not content with how Calor handles information we would ask them to contact our Data Privacy Officer to help. However, they also have the right to complain directly to the Information Commissioner at: https://ico.org.uk/concerns/ or via post at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Information about the Information Commissioner is available at: https://ico.org.uk.
Terms and Conditions
These Terms and Conditions apply to the Crowdfunder and Calor Gas’ Rural Community Fund Campaign (to be referred to as the “Competition”). By entering into the Competition, entrants agree to be bound by the following Terms and Conditions: