Frequently asked questions

You might find the following frequently asked questions helpful.

What makes a good entry?

We’re committed to making a genuine difference to the lives of people living in rural communities. Projects suitable for funding and published on our website will meet the following criteria:

  • It exists for the benefit of the wider community and not of the individual
  • It has been in existence for a minimum of 6 months; and is a charity or a not-for-profit organisation
  • The funding applied for is equal to 50% or more of the total project cost
  • The funding is being used for renovations, redecorating, equipment, or new LPG heating systems
  • It is capable of completion within 12 months of the date of the grant if successful
  • It is in a rural off mains gas location in the UK and is for the benefit of an off-grid rural community in England, Scotland or Wales
  • It has a clear deliverable objective
  • The systems are in place to ensure finances are well managed
  • It operates on a non-discriminatory basis and is non-political

What type of funding is available?

This year we have a total of £70,000 to give away to rural community projects. This will be offered across three levels of funding to suit projects of different sizes. There are 10 x £5,000 grants, 6 x £2,500 grants and 5 x £1,000 grants available to off-grid community projects.

Please remember that the funding you apply for must equate to 50% or more of the total project cost.

How do I apply for funding?

You’ll need to complete and meet our eligibility criteria before you can apply for funding. This will be available when we’re open for applications. The online application form is easy to complete and provides useful information along the way about what you should include in your application.

Some parts of your application will be visible to the public and other parts will only be viewed by Calor and the judges. The online application form clearly indicates with a "(p)" the answers visible to the public.

You must complete all questions and upload at least one photograph of your project before you submit your application. Calor will have 72 hours to review your application for approval, after which it will be made visible on the website ready for public voting.

Helping you raise additional funds

This year project applicants also have the option to raise additional funds through Crowdfunder – with an element of match funding too!

More information about how you can do this is in the step by step instructions on the About the fund page.


Once your project application has been approved by Calor, and we reach the public voting stage, you’re encouraged to rally as many votes from your supporters as you can, as within each category, the projects with the most votes will go through to the finals.

Why do I need votes?

Once your project application has been approved by Calor, and we reach the public voting stage, you’ll actively need to rally as many votes from your supporters as you can as the projects with the most votes in each category will go through to the judging stage.

This year there will be 42 finalists at the judging stage; 10 finalists for the £1,000 category, 12 finalists for the £2,500 category and, 20 finalists for the £5,000 category.

When does voting start?

Public voting will start on 2nd May and will close on 17th June 2019.

Who can vote?

Anyone who lives in the UK and registers on the Calor Rural Community Fund website can vote for projects during the voting phase of the competition, and you don’t have to have submitted a project to vote. Please read our terms and conditions for full details.

Register to vote

How do I vote for a project?

Once you have verified your Calor Rural Community Fund account, all you’ll need to do is login and click on the ‘Vote’ button on the project/s you want to support. You’ll have 10 votes to use.

How many projects can I vote for?

You’ll have 10 votes to use. You can use all your votes against one project or you can spread them across a number of projects.

Once a vote is used, you can’t take it back.

When can I vote?

You can vote at any time during the voting phase, 2nd May until 17th June 2019.

If I have submitted a project, can I vote for my own project?


If I haven't submitted a project, can I still vote for other projects??

Yes! You’ll just need to register and verify your Calor Rural Community Fund account.

Can votes be disqualified?

Calor can disqualify any votes they consider to be fraudulent or contrary to the terms and conditions. Proxy voting isn’t allowed and any proxy votes will be disqualified at Calor’s discretion.

Can I delete my profile?

Yes. You can delete your profile at any time by contacting us at Please be aware that any projects you have submitted may also be deleted.

Who do I get in touch with if I have any questions?

Please email us with any specific questions at

Getting to the finals

Once voting has closed, the entries with the most votes within each funding category will be made finalists, and subject to due diligence checks, these entries will then proceed to judging.

About the judging

Entries that make it through to the finals will be judged by a panel of impartial judges. They will judge the entries on the following criteria:

The impact of the project and how it will affect the local community.

The number of people in the community it is anticipated that the project will affect.

Sustainability of the project.

The judges' results will be announced on 18th July.


Finalist entries will be reviewed and scored by our panel of judges, to decide which entries are awarded the funding.

Our judging panel will include a variety of impartial judges. These could be employees, partners and anyone else who’s supported the Calor Rural Community Fund campaign. In the past we have seen representatives from Business in the Community, Rural Services Network and Mind.

What are the judges looking for?

Impact (40%)

Judges will consider the potential impact of the project on the local community:

  • How urgent is the need in the community?
  • How many people will be impacted by this project?
  • Is the idea appealing to a broad cross-section of the community?

Longevity & Sustainability (35%)

Judges will look at how long the project lasts and benefits the community for, and how sustainable it is once launched:

  • How long will the project’s impact last in the community?
  • Does the project only need funding from the Calor Community Fund, or does it also require funding from alternative sources?
  • Does this project have clear volunteer support?
  • How quickly can the project become a success?
  • How likely is the project to achieve its goals?

Submission (15%)

Judges will review the entry itself and how well it explains the project:

  • How much effort went into preparing the entry and supporting information?
  • How well considered and clearly explained is the entry?

Originality (10%)

Judges will consider how original the project is:

  • How original is the project compared to the other projects submitted for funding?

Each judge will score the entries based on the criteria detailed above and the weighting of the criteria will then be applied to create an overall score. These scores will be aggregated and averaged across the judging panel to get the final score for each entry.


When and how will the winners be announced?

Winners will be announced on 18th July.

What types of projects have received funding in the past?

Over the past two years we’ve been able to award 30 rural community projects with funding. Find out what they’ve been up to by visiting our Winners Stories page.

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